At Nexoforma, protecting your personal information is a core part of how we operate. This policy explains what data we collect, why we collect it, and how we keep it safe.
Effective Date: April 17, 2026
Nexoforma is a managed remote staffing company that provides dedicated, AI-trained employees to businesses across the United States, United Kingdom, Germany, Switzerland, Netherlands, Canada, Australia, New Zealand, Singapore, Japan, and the Middle East. When we refer to "Nexoforma," "we," "us," or "our" in this policy, we mean the Nexoforma entity responsible for processing your data.
We collect information in three ways: data you provide directly, data collected automatically when you use our website, and data obtained from third parties.
We process your personal data only when we have a lawful basis to do so. Here is how and why we use the information we collect:
| Purpose | Legal Basis |
|---|---|
| Responding to your inquiries and consultation requests | Contractual necessity / Consent |
| Matching you with suitable remote employees | Contractual necessity |
| Processing payments and managing your account | Contractual necessity |
| Sending service updates, onboarding materials, and operational communications | Contractual necessity / Legitimate interest |
| Sending marketing communications (only with your permission) | Consent |
| Improving our website, services, and user experience | Legitimate interest |
| Analyzing traffic patterns and website performance | Legitimate interest / Consent |
| Preventing fraud, securing our systems, and complying with legal obligations | Legal obligation / Legitimate interest |
We will never sell your personal data to third parties. Period.
Our website uses cookies and similar technologies to deliver a better experience and understand how visitors interact with our content. Here is what we use and why:
Required for the website to function properly. These handle session management, security, and core features. You cannot opt out of essential cookies.
Help us understand traffic patterns, popular pages, and user behavior through tools like Google Analytics. All data is aggregated and anonymized where possible.
Remember your preferences — such as language, region, and form auto-fill — so you have a smoother experience on return visits.
Used to deliver relevant ads and measure campaign effectiveness. These are only placed with your explicit consent.
You can manage cookie preferences through your browser settings or our cookie consent banner. Most browsers allow you to block or delete cookies, though this may affect site functionality.
We work with trusted third-party providers to operate our business. These services may process personal data on our behalf, and each is bound by data processing agreements:
We only share the minimum data necessary for each service to function. We do not permit third-party providers to use your data for their own marketing purposes.
If you are located in the European Economic Area (EEA), the United Kingdom, or Switzerland, the General Data Protection Regulation (GDPR) and UK GDPR grant you specific rights regarding your personal data.
Request a copy of the personal data we hold about you.
Ask us to correct inaccurate or incomplete data.
Request deletion of your personal data when it is no longer necessary.
Ask us to limit how we process your data in certain circumstances.
Receive your data in a structured, machine-readable format.
Object to processing based on legitimate interest or direct marketing.
Withdraw consent at any time for consent-based processing.
File a complaint with your local data protection authority.
To exercise any of these rights, email us at privacy@nexoforma.com. We will respond within 30 days.
If you are a California resident, the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA) provide you with additional rights regarding your personal information.
To submit a CCPA request, email privacy@nexoforma.com with the subject line "CCPA Request." We will verify your identity and respond within 45 days.
We retain personal data only as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law.
| Data Type | Retention Period |
|---|---|
| Client account and contract data | Duration of relationship + 5 years |
| Consultation and inquiry records | 2 years from last interaction |
| Payment and billing records | 7 years (legal/tax requirements) |
| Marketing consent records | Until consent is withdrawn |
| Website analytics data | 26 months (anonymized thereafter) |
| Cookie data | Varies by cookie (up to 13 months for analytics) |
When data reaches the end of its retention period, we securely delete or anonymize it.
As a global remote staffing company, we operate across multiple countries. Your personal data may be transferred to and processed in countries outside your country of residence, including countries where our team members and service providers are located.
When we transfer data internationally, we ensure appropriate safeguards are in place:
Regardless of where you are located, you have the right to:
How to submit a request
Email privacy@nexoforma.com with your full name and the specific right you wish to exercise. We will verify your identity and respond within the legally required timeframe (typically 30 days for GDPR, 45 days for CCPA).
We implement industry-standard technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction.
No system is 100% secure. If you suspect unauthorized access to your data, contact us immediately at privacy@nexoforma.com.
Nexoforma provides B2B staffing services designed for businesses and professionals. Our website and services are not directed at individuals under the age of 18. We do not knowingly collect personal data from children.
If you believe that a child has provided us with personal information, please contact us at privacy@nexoforma.com, and we will promptly delete that information from our systems.
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other operational reasons. When we make changes:
Your continued use of our website and services after any changes constitutes acceptance of the updated policy.
If you have any questions about this Privacy Policy, your personal data, or wish to exercise any of your rights, we are here to help.
We aim to respond to all privacy requests within 72 hours, and to fulfill legal data requests within the required timeframe (30 days GDPR, 45 days CCPA).
If you are unsatisfied with our response, you have the right to lodge a complaint with your local data protection authority.